Bidding & Transporter Portal
The Bidding & Transporter Portal is a digital freight procurement and execution platform
that enables transparent, competitive, and automated allocation of transport orders to
transporters. It replaces fixed-rate and manual transporter assignment with a rule-driven,
performance-based, and real-time bidding mechanism.
The portal seamlessly integrates with Indent Management System (IMS), SAP, PLMS, Slot
Management, and GPS, ensuring end-to-end control from order allocation to dispatch
execution.
Key Functional Features
Sales Order & Bulk Bidding
Supports both individual order bidding and bulk consolidated bidding for highvolume dispatches.
Dynamic Freight Discovery
Real-time competitive bidding with configurable ceiling, floor, interval, and lastminute extension rules.
Rule-Based Transporter Allocation
Automatic allocation to the lowest valid bid with options for manual override when
required.
Transporter Portal Access
Dedicated portal for transporters to view bids, accept orders, and allocate vehicles.
Order Clubbing & Splitting
Intelligent clubbing of compatible orders and splitting of large orders for optimal
vehicle utilization.
Vehicle Allocation & SLA Tracking
Transporters must assign vehicles within defined timelines; SLA violations trigger
alerts, penalties, or re-bidding
Auto Delivery Order (DO) Creation
DOs are automatically generated and shared after bid award and vehicle
confirmation.
Performance-Based Eligibility
Transporter participation is governed by KPI scores such as OTD, compliance, ETA
adherence, and execution efficiency.
Real-Time Notifications
Automated SMS, email, and app alerts for bid events, order awards, and reporting
timelines.
Exception Handling & Re-Bidding
System-driven fines, cancellations, and re-bidding in case of non-performance or
delays
Seamless System Integration
Integrated with IMS, SAP, PLMS, Slot Management, and GPS for end-to-end
execution.
Audit Trail & Transparency
Complete digital record of bids, allocations, transporter actions, and approvals.